Booking requests get answered while you are with a client
In a salon, AI helps most with bookings: you cannot answer the phone with scissors in your hand, and an Instagram message waits until the evening. We build the flow that answers each request from the stylist's free slots, puts the booking in the calendar and sends the client a reminder. You only need to tell us once how long each service takes.
Where the hours goin beauty and hair salons.
- 01
The phone rings while you are cutting, and the booking goes to another salon.
- 02
Price and booking questions on Instagram and WhatsApp wait until the evening.
- 03
Clients forget their appointment and the chair sits empty.
- 04
Nobody tracks when regulars are due back for colour or treatments.
The four-part AI setup we buildfor beauty and hair salons.
First reply to booking requests
Requests from Instagram, WhatsApp and the website are answered from the stylists' free slots, and the booking goes into the calendar. Anything without an answer passes to you.
A calendar by stylist and service time
How long each service takes, and who does it, is set once. If colour takes two hours, the calendar blocks two hours and bookings never overlap.
Reminders and cancellations
A WhatsApp reminder goes out the day before. If the client cancels, the slot opens again and is offered to the next request.
Invitations back for regulars
For regular services such as colour, keratin or facials, a message is prepared when the client is due back and goes out with your approval.
Not a client story; it shows how the setup works in this sector.
At nine in the evening, a hair salon gets an Instagram message asking whether there is a colour slot on Saturday. The colourist's free Saturday slots are shown, the client picks one and the booking goes into the calendar. On Friday the client receives a reminder.
What we expect to changeonce it is running.
- Aims to stop booking requests slipping away while you are with a client.
- Targets fewer empty chairs through reminders.
- Keeps track of when regulars are due back.
The productsbehind this work.
Online booking and scheduling
The calendar is built by stylist and service time, so bookings never overlap.
Request handling
Booking questions from Instagram and WhatsApp are answered while you are with a client.
WhatsApp Business integration
Appointment reminders and invitations back go out with approved templates.
CRM and customer management
Which service each client had and when stays on record, so the time to invite them back is tracked.
Salon booking system: the client picks the stylist and the time, reminders go out on their own
Salon booking system for hairdressers, barbers and beauty salons in the Netherlands and UK. Clients pick stylist and time, reminders go out by WhatsApp or SMS.
Hair salon website: booking by stylist and service, without platform commission
Hair salon website for the Netherlands and the UK: booking by stylist and service, WhatsApp reminders, Instagram and Google Business Profile, no booking commission.
Instagram DM automation
Instagram DM automation routes the direct messages you receive on Instagram, and comments where they are connected, into the same queue as your WhatsApp, email and web form requests.
Whatsapp automation
WhatsApp automation is a setup in which a business runs its WhatsApp conversations through the WhatsApp Business API on one number, and notifications go out by rule.
Social media management
Social media management runs a business's weekly content plan, post approval and incoming message replies as one connected service.
Teams we work with
Beauty and hair salonsFrequently asked questions
Mostly the first reply to booking requests, filling the calendar by stylist and service time, reminders, and inviting regulars back. Price and promotion decisions stay with you.
Yes. Booking and price questions arriving through Instagram's official messaging connection are answered, and you can take over the conversation whenever you want.
If your app offers an external connection, the calendar is read from there; if not, a booking calendar is built as part of the setup. We check this together in the discovery call.
Discovery takes about a week. We then show you a working demo, put your requirements in writing through a detailed form and build the real thing. Scope and budget are settled in a free discovery call, based on what your business actually needs.
We write the proposal after we have found the problem together
In a thirty-minute call we listen to how you work and talk through where time and customers are slipping away. If you do not need a digital fix, we will tell you that too.
30 minutes · no preparation needed
