Employee files and social security paperwork move off paper into one digital system.
HR automation means keeping employee files digitally and running repetitive work such as onboarding, leave and applications on a system. If personnel files sit in a cabinet and SGK forms in a folder in accounting, the document you need can go missing. Moving to a digital system is not a large investment: documents are scanned once and every new one goes straight into the digital file.
- Sent to accounting
Onboarding
SGK start notice
- Reminder sent
Personnel file
Diploma missing
- Awaiting approval
Leave
Annual leave request
- Ranked
Application
Sales adviser role
Why does HR paperwork go missing?
- 01
Personnel files sit in a cabinet
Employment contracts, ID copies, diplomas and medical reports are kept in folders. Turkish labour law requires a personnel file for every employee, yet a missing document is spotted only when someone looks for it.
- 02
Social security paperwork gets lost in accounting
Start and leaving notices, sick notes and leave documents go to accounting by hand or by email. Whether each one has been filed is learnt only by asking.
- 03
Leave balances live in one spreadsheet
How many days each person has left is kept in a single file. Only the person who maintains it knows which version is right, and when they are on leave nobody does.
- 04
Applications pile up in an inbox
CVs wait to be read and screening varies from person to person. A good candidate may take another job before hearing back.
We move the paperwork to digital and bring repetitive HR work into one flow.
First we list which documents sit where today. Then we list what is missing and complete each employee's file.
Each employee has one digital file
Contracts, ID and diploma copies, medical reports and SGK notices are gathered in the employee's file. Documents are found by name, missing ones show in a list and access is limited by role.
Onboarding and leaving steps follow a checklist
Required documents, the SGK notice, equipment handover and training for a new starter are tied to a checklist. Steps due before the first working day stand out, and the details accounting needs are passed on from the same record.
Leave requests and approvals run in one flow
An employee sends a leave request from the panel or WhatsApp; once the manager approves, the remaining balance updates automatically. Who is off on which dates shows in the calendar.
Contracts and letters arrive as drafts
Employment contracts, job descriptions and start letters are linked to a template once, and the name, title and dates come from the record. The draft lands with HR, and the decision to sign and send stays with you.
Applications are ranked against the same criteria
You write the criteria once, such as experience, certificates and location. Each application is ranked against them with the reasoning alongside, and HR decides who is invited to interview.
HR runs all employee work from one screen.
Every part we build comes together in one panel. Employees with missing documents, pending leave requests and applications for open roles appear on the same screen.
- Each employee's documents sit in one file.
- Missing documents and expiring reports stand out.
- Leave requests are listed in approval order.
- Everything sent to accounting is logged.
From paper personnel files to a digital system
At a firm that keeps employee files and SGK paperwork on paper, documents can be scanned once into each employee's digital file. Missing documents are listed, expiring medical reports trigger a reminder, and accounting works from the same record.
Every build starts with discovery and carries on after launch.
- 01
Discovery
We get to know the company, its services and the data it holds. It takes about a week; the cleaner the data, the faster the result.
- 02
Demo
We prepare a detailed demo of the solution that came out of discovery and walk you through it.
- 03
Form
If you like the demo, we send a detailed form so your requirements are written down.
- 04
Build
We go through the form together and build the real product.
- 05
After launch
The work does not end at go-live; we keep measuring, reporting and maintaining it.
People and hiringFrequently asked questions
HR automation keeps employee files digitally and runs repetitive work such as onboarding, leave and applications on a system. Hiring and people decisions stay with HR.
No. Most of the work is scanning the documents once and putting them into a clear structure. Scope and budget are agreed on a free discovery call.
Documents such as medical reports are special category personal data under both GDPR and KVKK, Turkey's data protection law. Access is therefore set by role: each document is seen only by authorised people, and who viewed what is logged.
No. You write the criteria; applications are ranked against them with the reasoning alongside. HR decides who is invited to interview.
If your payroll or accounting software offers a data connection, employee details are read from it. Nobody enters the same information twice.
We write the proposal after we have found the problem together
In a thirty-minute call we listen to how you work and talk through where time and customers are slipping away. If you do not need a digital fix, we will tell you that too.
30 minutes · no preparation needed
