Site reports, payment applications and material requests in one panel
In construction, AI is most useful in the flow of information and paperwork between the site and the office. We build the setup that turns photos and notes from site into a daily report, the quantities sheet into payment application and quote drafts, and scattered material requests into an approval queue. Engineering decisions and signatures stay with you.
Where the hours goin construction.
- 01
Photos and notes from site get lost in WhatsApp groups, and the daily report is written by hand.
- 02
Payment applications and quotes are built in spreadsheets, rebuilding the same tables every time.
- 03
Material requests arrive by phone and message, and who approved what is never recorded.
- 04
Finding one clause across specifications, contracts and variation letters takes hours.
The four-part AI setup we buildfor construction.
Daily site report
The site manager sends photos and a short note on WhatsApp; they are filed into the daily report by project and date. The office reads every site's day from the same panel.
Payment application and quote drafts
Drafts are prepared from your quantities and unit rate sheets. Checking and signing stay with you.
Material requests and approvals
Requests from site land in one list. The approver and the date are recorded, and a draft order for the supplier is prepared.
Search across project documents
Specifications, contracts and variation letters become searchable. Every answer shows which page of which document it came from.
Not a client story; it shows how the setup works in this sector.
At a building contractor, the site manager sends a few photos and a two-line note on WhatsApp at the end of the day. The note goes into the project's daily report; if it includes a material request, it lands on the purchasing manager's approval list. The project manager in the office sees every site's day on one screen.
What we expect to changeonce it is running.
- Aims to get information from site on record before it is lost.
- Targets less time spent preparing payment applications and quotes.
- Keeps a record of who approved which material request.
The productsbehind this work.
Workflow automation
Photos and notes from site go into the daily report, and material requests join the approval queue.
Document and report generation
Payment application and quote drafts are prepared from the quantities and unit rate sheets.
Knowledge platform
Specifications, contracts and variation letters become searchable, with the source page shown.
CRM and customer management
Enquiries to the sales office go into the client record, so no follow-up is left to memory.
Custom software development
Custom software development is writing a programme from scratch around one company's own process, instead of adapting a ready-made package.
N8n automation
n8n automation means building repetitive business steps as workflows in n8n and running them on your own server.
AI consulting
AI consulting is the work of deciding, in writing and before any tool is chosen, which of your processes are worth automating.
CRM implementation
CRM implementation means bringing customer records, incoming enquiries and the sales pipeline into one system.
Teams we work with
ConstructionFrequently asked questions
The easiest place to start is repetitive paperwork: daily site reports, payment application and quote drafts, material requests and searching project documents. Structural calculations, engineering decisions and signatures always stay with the responsible person.
First we find where information gets lost between the site and the office. Discovery takes about a week, and the first step is usually bringing daily reports and material requests into one panel.
If your software offers an external connection, data is read from it and written back to it; if not, we work from exported files. Which software to connect is agreed during discovery.
Yes. Questions about units, prices and payment plans arrive on WhatsApp, Instagram and the website; each gets a first reply, passes to the sales team and is added to the client record.
We write the proposal after we have found the problem together
In a thirty-minute call we listen to how you work and talk through where time and customers are slipping away. If you do not need a digital fix, we will tell you that too.
30 minutes · no preparation needed
